visual Safety Briefings

Safety Briefings

Ready-to-use training notes that cover everyday workplace risks.

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Safety Briefings

Please note that this list will be added to on a regular basis

Although you may have completed risk assessments, written procedures etc., your staff still have accidents and do things they shouldn’t. So you’ve decided that more training is needed.

Although there is a time and a place for long and in-depth safety training, it isn’t the way we’d suggest you tackle basic compliance issues. Instead, we’ve produced a series of short safety briefings that will enable a member of staff - not necessarily a safety expert, or even a manager - to train your staff. It should take no more than 15 minutes.

Ideally, only one briefing should be covered in a session - otherwise messages might get confused. They are based on the risks and hazards found in most workplaces.

All briefings will identify a potential hazard, what the associated risks are and finally what can be done to prevent an accident. For example:

Hazard
spilt liquid
Risk
slips, trips and falls
Control measure
segregate the spill, clean up using appropriate cleaning equipment
Learning outcome
If any member of staff sees a potential hazard they should not walk by and assume someone else will sort it out. As a minimum, the hazard should be isolated so that it may not cause anyone harm and reported to whoever is capable of putting it right

All of this information will be included in the briefing. The presenter can either read it verbatim or put it in their own words. To ensure your staff have fully understood the briefing, a written copy can be provided at the end.

The beauty of these briefings is that they don’t take long and don’t need a formal seating area with projectors and Ps etc. As long as your staff can gather around the presenter, and hear clearly, you can hold the briefing almost anywhere you like. As for how often, again it’s down to you. Some high-risk sites, such as those in the construction industry, are likely to have regular, possibly even daily briefings. However, we suggest every few weeks or monthly should be more than enough.

You should keep formal records of the session. We’d even go so far as to recommend you get all attendees to sign a record sheet stating they have had the briefing and understand everything that’s been said. (A record sheet is available from the main safety briefings page.)

These safety briefings shouldn’t be conducted instead of your normal training, but in addition to. For example, your machinery operators should be fully instructed and trained in the use of their equipment - a short safety briefing won’t suffice. However, you can give the operator a safety briefing to reinforce the messages in their original training.

The following is our bullet point guide to organising and presenting a Safety Briefing.

Preparation

  1. Choose a subject from our extensive library.
  2. Identify a group who you feel would benefit from a safety briefing. Keep the group to a maximum of 15 people. If there are too many, it’s unlikely that your message will be heard clearly by all. Also, a small group will encourage questions.
  3. Pick a suitable location. Ideally the briefing should be held at their workplace, but only if it is safe to do so. Also, if the workplace is likely to be noisy, or have too many distractions an alternative location should be chosen.
  4. Give all attendees a copy of the briefing to take away.

Presenting

You have two options.

  1. Use the document as a script and read it verbatim. If you read through the document, allow the audience sufficient time to absorb the information and understand the points raised. You can either allow questions after each section or wait until the end. Make your position clear at the beginning.
  2. Use the document for reference purposes and then relate the facts and figures etc. to your own workplace. Note. If you do this, try to avoid going too far off subject. At the end of the briefing you will hand over a copy of the document, so your staff should be able to relate what you’ve said to what’s written. If you choose to take this option, keep an eye on the time; if you’re not careful it can drag on longer than you intend it to.

Record keeping

At the end of the session you should always check with all attendees that they have understood the contents of the briefing. Then get them to sign your register. A copy should then be kept with your personnel and training records.

Download our safety briefing register here

Last updated: 10.12.2019
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